The stem always began with "MS", and the item number was always in parentheses. The prefix would change according to the dimensions and storage location of a particular box. Manuscript call numbers used to have a "prefix" a "stem" and an "item" number, but the prefix had to be stripped away when searching in HOLLIS and a new system of locating material, ArchivesSpace, made use of the prefix unnecessary and burdensome. In order to navigate in ArchivesSpace, one needs to acquire a basic understanding of how Houghton's manuscript numbering system evolved. Any staff member can request access to this document.Ĭall numbers/accession numbers, container/location indicators, shelving categories, and special locations (an overview) It consists of a form to be filled out by staff, and a spreadsheet containing data about everything that is accepted in the manuscript end-processing unit. It can also be used for repair/rehousing requests from other Houghton departments. There is an online shared Google Tracking Form document that is used for anything passed down from catalogers. Manuscripts are cataloged either as single items in ALMA or as collections with many items both in ALMA and with a finding aid in ArchivesSpace. ![]() SAMPLE BOOK (and rules) for labels and tabs There are currently four volumes of black 3-ring notebooks. This is used for security, as a resource if questions arise. Harvard Depository Photocopies of box labels (with barcodes) are kept, annotated with date sent to HD. End-processing single item manuscripts : Harvard Depository (offsite storage).End-processing single item manuscripts : flat or upright document box.End-processing single item manuscripts : pre-fabs.End-processing single item manuscripts : cloth boxes.End-processing single item manuscripts : phase boxes.End-processing single item manuscripts : CMI boxes.End-processing single item manuscripts : no housing required.Basic steps for end-processing single item manuscripts.Procedures, warnings and tips for Manuscript end-processor : upright collection.Procedures, warnings and tips for students : flat collection.Procedures, warnings and tips for students : all collections.Responsibilities of catalogers : all manuscripts. ![]() Procedures, warnings, and tips for the Manuscript end-processor : all manuscripts. ![]()
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